Digital Workspace (DW) Essentials & Features (016902)

Overview

Delivery method

Virtual classroom

Duration

3 hours

Audience

Employees

Description

Learn how to manage business documents in the Justice Canada Digital Workspace (DW), the official corporate repository that provides functional websites for teams to collaborate and save documents of corporate value. The DW comes with an extensive variety of features that allow users to collaborate effectively and efficiently while while complying with the department's digital Information Management best practices.

 This three-hour learning activity will demonstrate how to manage business information according to the Department's Standard on Managing Digital Information, including concepts such as "open by default" and "store once reuse many times". Participants will learn how to navigate Collaboration Sites, as well as how to store and manage documents of business value within the corporate document management system. Hands on interactive activities include creating, saving and uploading documents, applying metadata, sharing documents, searching and retrieving documents, managing document versions, finalizing official documents and deleting transitory information. Additional features covered in this course are: Alert Me, Copy/Move, Calendars, Discussions and a segment on Justice employee's personal Digital Workspace "JustMe".

 Note: This learning activity is also available in the form of short videos that can be watched whenever and as often as you would like. These videos are useful as a pre-course activity or as a refresher of skills learned during the course. Here’s the link to our DW Essentials & Features videos.

 Learning objectives:

 By the end of this learning activity, participants will be able to:

• Use the basic user functionalities within the Digital Workspace to store and manage information according to the Department's Standard on Managing Digital Information
• Describe the source and meaning of "Open by default" and explain its purpose and impact on the Digital Workspace environment.
• Navigate Collaboration Sites.
• Collaborate effectively with peers by leveraging the tools and features available with DW.
• Manage documents including: creating, saving uploading and sharing documents; applying metadata; searching, filtering and finding documents, managing document versions, finalizing official documents and deleting transitory documents.
• Use the basic document library features including: Alert Me, Copy/Move, Calendars, Discussions, and Personal Views.

Presented by: Digital Workspace (DW) Business team in collaboration with the Centre of Expertise for Learning and Professional Development (CoELPD).

Facilitators:

• Michael Liwanag, Business Analyst, Digital Workspace Business
• Khadija Oukhiat, Business Analyst, Digital Workspace Business

Prerequisite: Please ensure that your JustMe account is activated prior to the session by going to the link here: JustMe. If you require further assistance with your JustMe account, please contact the Justice Service Desk.

Registration deadline : 3 working days prior to course date.

Cost: Free 

Accommodation measures:

The Department of Justice is committed to providing an inclusive and barrier-free learning environment. If you have any accessibility needs in order to fully participate in the training activity, please contact your manager to discuss your needs. You may also call upon the services of the Centre for Workplace Access-Ability, Health and Wellness to help identify what type of accommodation measures you require.

For more information: Contact Centre of Expertise for Learning and Professional Development.

Participants are responsible for adding their training activities to their Outlook calendars.

Accreditation by Law Societies:

For information about the continuing professional development (CPD) hours for this course, please consult the 2024 Accreditation Summary.

If you have questions, please contact the accreditation team by email (Accreditations@justice.gc.ca).